Meetings and Events Co-ordinator - Jerwood Space

Jerwood Space is one of the leading rehearsal spaces in the UK for established theatre and dance professionals.  We run as a not-for-profit organisation, helping emerging artists and companies with subsidised rehearsal rates.  The role focuses on managing the use of the two meeting rooms in the building, plus events in the gallery space, alongside the catering team.

Jerwood Visual Arts runs a year-round contemporary programme of awards, exhibitions and events in the gallery at Jerwood Space.

The Gentlemen Baristas run The School House café and coffee shop at Jerwood Space, and provide catering for all the events and meetings.

This is an excellent opportunity for someone looking to develop their all-round experience in an events and operations based role, working within a small, friendly team and with a diverse client base. 

Key Duties

• Booking, organising and running space hire bookings for business and corporate users
• Contracting and invoicing client and generating function sheets
• Selling meeting and event space, catering options and conducting “show rounds” to prospective clients
• Ensuring duty staff, caterers and cleaners have clear details to prepare the building and spaces for business and event bookings
• Compiling meeting space and event schedule from bookings system and handing over to catering team in weekly meeting
• Monitoring business and event bookings and ensuring all details are noted and transferred to central bookings database
• Monitoring payments, tracking and settling business and event debtors
• Represent Jerwood Space at public events, showcases and local business group meetings, where applicable
• Occasional duty cover at Reception

Skills – Essential

• Event management
• Sound computer literacy with Windows/Microsoft Office
• Experience in utilising social media
• Attention to detail, strong organisational skills
• Strong interpersonal skills and a positive attitude to customer service
• A proactive approach to problem solving
• Confidence in setting up AV equipment

Skills – Desirable

• Experience of an arts/events venue, or comparable building/business
• Knowledge of Artifax Event booking system

Person Specification

• A friendly manner and a positive attitude to working flexibly, as part of a team
• A commitment to customer-led services
• Educated to degree level, or equivalent

Terms and Conditions

• Salary £26,000 per annum
• 40 hours per week, including evening and weekend work depending on events
• 28 days holiday per annum, plus Bank Holidays
• Contributory pension scheme
• Life Assurance
• Company healthcare scheme

Responsible to:

• Director

Liaison with:

• General Manager
• Bookings Manager
• The Gentlemen Baristas in house catering team
• Front of House Assistant
• Gallery Manager
• Part-time Reception staff
• Cleaning team
• Space users (artists, public and resident organisations)